《YAOYAO响应：在YAOYAO个人直播间玩得真好》

【引言】

随着时代的发展，越来越多的人追求一种与自然和平统一的生活方式。在这样夹杂的现代社会中，YAOYAO个人直播间不仅提� Written Communication Skills

- ESL Essentials 5: How to Write an Email in Business Situations

Today I’m going to teach you how to write a business email. As we know, written communication is very important for anyone working in the professional world and can often be used as official documentation or records of conversation, so it’s vital that your messages are clear, concise and easy to read!

Step 1 - Read The Email Template

You should already have a copy of our email template (downloadable here: ESL Essentials 5 Email Template). It is set up in the following format:

- Subject

- Greeting

- Main body

- Sign off

Step 2 - Create A Clear and Concise Subject Line.

You may be tempted to write something lengthy or descriptive for your subject line, but this will make it look unprofessional – so don’t! The subject should give the recipient an idea of what you are talking about in a very clear manner that is easy to understand at first glance (for example: ‘Project Meeting Update’).

Step 3 - Choose Your Greeting

Depending on whom you are sending your email to, there may be different greetings available. In our template we use the following options:

Dear [First Name + Last Name],

Hello [Last Name], or if not using a first name and last name option then it could be Hello Sir/Madam etc.

Step 4 - Write The Body of Your Email

In this section you should state clearly why you are writing to the recipient (i.e: project update, meeting information, questions, request for feedback). Here is an example of a written email in which I am updating my colleague on a meeting that has taken place recently:

Dear Mr Smith,

I wanted to follow up from our previous conversation and inform you that the meeting was completed successfully. We have finalised all aspects regarding our project proposal including budgeting, timelines and roles & responsibilities of each team member as follows (list details here).

If there is anything else which requires your attention or review then please don’t hesitate to let me know. I look forward to hearing from you soon!

Thank you for your time today. Please find attached the meeting notes/agenda and minutes for future reference.

Kind regards,

[Your Name]

Step 5 - Sign off Your Email with a Professional Closing Phrase (i.e: Best Regards)

Once you have finished writing your email body it’s time to sign off using our template’s closing phrase which is ‘Best regards’ in this example. However, if the situation was more casual and you knew the recipient then a different phrasing could be used (i.e: Cheers etc). Once done add any signature information that may include your name, position or phone number to complete the email.

Remember, when writing a professional email it is always important to use standard grammar rules which are easily readable by anyone! If you have any questions about this lesson please let me know in the comments section below – I am happy to help with further clarification and advice.

Happy Emailing